Planning Tools, Ideas, & Advice
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For Wedding Pros
Planning a wedding can be both exciting and overwhelming, especially if you're dreaming of tying the knot in a beautiful, far-off destination like Italy. For US citizens, organizing a destination micro wedding in Italy involves a few extra steps, but with careful planning, and the right planning team, your dream Italian wedding can become a reality. We teamed up with You’re Invited Italy to pull together this comprehensive guide for how to plan the perfect Italian micro wedding.
You’re Invited Italy started when our co-owner Caroline and her husband Ryan had their dreamy micro wedding in Tuscany, Italy. After we were constantly told how special the experience was from our guests, we knew we had to share it with other couples across the nation.. Planning a micro wedding in Italy can be daunting at first, especially if you don’t speak the native language or have any idea where to start. But that’s why You’re Invited Italy was born! We’ve teamed up with the amazing Castello del Trebbio team and other top-notch Italian vendors to offer an unforgettable and stress-free Tuscan experience. With two seasoned micro wedding planners from your home country by your side, planning your special day abroad has never been easier.
Imagine spending multiple nights with up to 50 of your favorite people at an incredible, picturesque property. You'll have your ceremony in an 800-year-old castle courtyard and afterwards enjoy a five-course meal on a stunning terrace overlooking the Tuscan hills. It's all about creating those special, once-in-a-lifetime memories in one of the most beautiful places in the world with your closest family and friends. You in? Read on to learn how to make it happen.
Italy offers a myriad of stunning locations perfect for a micro wedding. From the romantic canals of Venice to the rolling hills of Tuscany, the historic streets of Rome, and the breathtaking Amalfi Coast, each region has its unique charm. Consider the ambiance you want for your destination wedding and the type of scenery you prefer. Once you have a location in mind, research venues that can accommodate a smaller, more intimate gathering.
Like many places, summer is the high season in Italy; both for tourism and for temperatures. Additionally, many Europeans take holiday in August which means local businesses may be closed or on reduced hours. Spring and Fall both bring cooler temperatures, less crowds and potentially lower prices. Fall months can bring some precipitation, and shorter business hours go into effect in October which could impact excursions or more touristy activities. Winter can be beautiful in the south, with the northern region bringing rain and snow, and much colder temperatures.
Anytime you’re booking a destination wedding you’ll want to be aware of local holidays and events as they can drive up the prices of transportation or lodging, and in some cases make the location less ideal due to an influx of locals. Be sure to check local event calendars and inquire with someone who is familiar with the area to ensure you’re not eyeing a date that coincides with a big event.
Setting a budget is crucial for any wedding. For a wedding with 50 guests or less, you'll be focusing on quality over quantity, which can allow for more personalized touches and higher-end experiences. Consider costs for the venue, travel, accommodation, catering, photography, and any additional activities you might want to include, such as wine tasting or guided tours.
One of the advantages of a micro wedding is the ability to keep your guest list small and intimate. Decide who you want to invite and consider the travel and accommodation arrangements for your guests. Sending save-the-dates well in advance can help your guests plan their trip to Italy. If you need help creating your guest list, check out our recent blog, How To Narrow Down Your Guest List.
A wedding planning team who is experienced in micro weddings in Italy, like You’re Invited Italy, can be invaluable in navigating the complexities of planning a wedding abroad. They can help you with legal paperwork, vendor selection, and venue arrangements. Their knowledge and connections can make the planning process smoother and a lot less stressful.
Finding a wedding pro that offers an all-inclusive package for your small destination wedding in Italy makes the planning process so much more smooth. You’re Invited Italy provides the perfect option to take the stress out of the equation and include everything you need to bring your fairytale wedding to life.
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Coordinate travel and accommodation for you and your guests. Look into group rates for flights and hotels, and consider transportation options within Italy. Arriving a few days early can give you time to adjust to the time difference and handle any last-minute preparations. Pro tip: Partnering with a travel specialist can be a great way to streamline your travel planning, no matter your destination wedding location.
We always suggest that couples and their guests arrive in Italy at least a few days before the wedding. This gives everyone time to adjust to the time zone changes and get a feel for the area. Trust us, you'll want to be well-rested and comfortable in your surroundings leading up to your big day to make sure everything goes smoothly!
For guests coming to your micro wedding in Italy, getting around is super easy. The country has an amazing rail network that makes hopping between cities like Rome, Florence, Milan, and Venice a piece of cake. High-speed trains like Frecciarossa and Italo can take you from Rome to Florence in just 1.5 hours, so there's plenty of time to enjoy the sights.
With our all-inclusive micro wedding packages, getting everyone to the castle is a breeze. We offer a shuttle service that picks up guests from the city center of Florence and brings them straight to the venue—it’s just a quick 40-minute drive! Plus, Florence is super easy to get to, making it the perfect starting point for your special day.
For those who prefer more freedom, renting a car is a solid option. Italy’s charming streets and scenic routes make for a delightful road trip. With such convenient transportation options, your guests will have no trouble making the most of their time in Italy while joining in the wedding festivities.
There are several thoughtful considerations that can make your guests' experience smoother and more enjoyable. Here are some practical tips to help ensure your loved ones have an amazing time at your destination wedding in Italy:
Italy has its own unique style and climate, so a well-thought-out packing list can be incredibly helpful for your guests. Suggest seasonal clothing—light, breathable fabrics for summer and layers for cooler months. Comfort is key, so don't forget to recommend sturdy walking shoes given Italy's charming but challenging cobblestone streets. Also, remind guests to bring essentials like travel adapters, sunscreen, and perhaps even a small umbrella for those unexpected showers.
Providing printed or digital itineraries is a great way to keep everyone organized. Include key wedding events, times, and locations to eliminate any guesswork. Enhance the itinerary with recommendations for local attractions, best restaurants, and must-see sights. Make sure to add maps, emergency contact numbers, and a few basic Italian phrases—this can make navigating a foreign country much less intimidating.
Provide guests with tips on purchasing train tickets, using local buses, and possibly renting a car. A brief guide on using apps like Trenitalia or Italo for train schedules, or Google Maps for public transport navigation, can be super helpful. Also, consider including some etiquette tips and cultural nuances—like validating train tickets before boarding or understanding typical mealtime hours.
Consider setting up a group chat on an app like WhatsApp or a private Facebook group where you can share real-time updates, answer questions, and keep everyone informed. This is particularly handy for any last minute changes. It's also a great way for your guests to share their experiences, photos, and plans for exploring the area.
By taking these extra steps, you'll ensure that your micro wedding in Italy is not just unforgettable for you, but also stress-free and enjoyable for your guests. A little extra planning can transform their experience, allowing everyone to fully immerse themselves in the magic of Italy while celebrating your special day!
Ready to plan your small wedding in Italy? Get in touch with Kate & Caroline at You’re Invited Italy to start planning today!
